fees & terms

Standard Fees

Sole agency	3% (2.5% + VAT)
Multiple agency	3.6% (3% + VAT)

Other Fees

Energy Performance Certificate

£192 (£160+VAT)

Full conveyancing service. Please request individual quotations. Conveyancing will pay a referral fee to Guards Real Estate at their own discretion. This does not affect the amount of legal fees you pay or your ability to choose your own legal services provider.

Security Deposit

Deposit for a long-let tenancy	Equivalent to five weeks' rent
Deposit for a short-let tenancy	Equivalent to five weeks' rent

Holding Deposit

Holding deposit for all tenancies

One weeks rent

Other fees

Tenant Fees and Charges
Early Termination (At Tenant’s Request) If you wish to end your tenancy early and the landlord agrees, you may be responsible for the reasonable costs of securing a replacement tenant:
Marketing the property	£120 (£100 + VAT)
Referencing the replacement tenant	£79.20 (£66 + VAT)
Drafting new tenancy agreement	£270 (£225 + VAT)
Preparing and executing Deed of Surrender	£144 (£120 + VAT)
Administration & coordination	£0
Estimated Total: Up to £613.20 (£511 + VAT) These are estimates and will not exceed actual landlord/agent costs. You may help find a suitable replacement tenant.
Contract Variation / Novation / Occupant Change
At the tenant’s request within an existing tenancy	£50 (£41.67 + VAT)
Late Rent Fee
If rent is more than 14 days overdue	3% above Bank of England base rate
Lost Keys / Security Devices
Replacement cost	Actual cost of replacement

All fees unless otherwise stated are inclusive of VAT

Standard Fees

Lettings only	10% (+ VAT)
- Renewal for 1st year	9% (+ VAT)
- Renewal for 2nd year	8% (+ VAT)
- Continuation period after renewals	7% (+ VAT)
Management service (fees apply per property)
- 1-2 properties	7.2% (6% + VAT)
- 3-4 properties	6% (5% + VAT)
- 5 or more properties	4.8% (4% + VAT)
Short lets (inc obligatory management service)	28.8% (24% + VAT)
- Renewals on 1st 2 years	28.8% (24% + VAT)
Tenancy Agreement
- Long let	£270 (£225 + VAT)
- Short let	£270 (£225 + VAT)
Anti-Money Laundering and Identification Checking Fee	£36 (£30 + VAT)

Service Fees by Property Size

Size	Cleaning	Inventory/Check-in	Check-out	Electrical Report
Studio	£230.40 (£192 + VAT)	£210 (£175 + VAT)	£240 (£200 + VAT)	£288 (£240 + VAT)
1 bed	£288 (£240 + VAT)	£240 (£200 + VAT)	£240 (£200 + VAT)	£288 (£240 + VAT)
2 bed	£324 (£270 + VAT)	£270 (£225 + VAT)	£240 (£200 + VAT)	£360 (£300 + VAT)
3 bed	£396 (£330 + VAT)	£300 (£250 + VAT)	£240 (£200 + VAT)	£432 (£360 + VAT)
4 bed	£504 (£420 + VAT)	£360 (£300 + VAT)	£240 (£200 + VAT)	£540 (£450 + VAT)
5+ bed	£604.80 (£504 + VAT)	£390 (£325 + VAT)	£240 (£200 + VAT)	£648 (£540 + VAT)

Other Services

Additional Property Inspection	£144 (£120 + VAT)
Carbon Monoxide Alarm Installation	£90 + £24 per alarm (£75 + £20 + VAT)
Court Appearance (per day or part thereof)	£504 (£420 + VAT)
Deposit Protection Registration	£60 (£50 + VAT)
Energy Performance Certificate	£192 (£160 + VAT)
Fire Blanket	£24 (£20 + VAT)
Gas Safety Certificate	£192 (£160 + VAT)
HMRC Return for Non-Resident Landlords	£420 (£350 + VAT)
Income & Expenditure Report	£174 (£145 + VAT)
Legionella Risk Assessment	£192 (£160 + VAT)
Licensing Application Service Fee	£360 (£300 + VAT)
Portable Appliance Test	£192 (£160 + VAT)
Section 21	£144 (£120 + VAT)
Deed of Surrender	£144 (£120 + VAT)
Addendum Letter	£144 (£120 + VAT)
Smoke Alarm Installation	£90 + £24 per alarm (£75 + £20 + VAT)
Smoke & Carbon Monoxide Test (at tenancy start)	£72 (£60 + VAT)
Works Managed	12% (10% + VAT) of invoice total
Works Non-Managed	24% (20% + VAT) of invoice total

VIEW LETTINGS TERMS AND CONDITIONS

Notice of Right to Cancel:

ONCE THE TERMS AND CONDITIONS HAVE BEEN SIGNED THERE IS AN AUTOMATIC 14 DAYS WITHIN WHICH YOU CAN CANCEL THE INSTRUCTION FOR US TO SELL YOUR PROPERTY THERE ON AFTER THE CANCELLATION PERIOD FOR MULTI AGENCY IS 4 WEEKS NOTICE AND SOLE AGENCY IS SUBJECTED TO A MINMUM TERM OF THREE MONTHS FROM THE DATE OF WHICH THE TERMS OF BUSINESS ARE SIGNED.

(Cancellation will need to be confirmed via post or written email which will need to be in a clear statement exercising that you are cancelling these terms of business, the cancellation process is applicable if the signing of documentation has been confirmed on a virtual basis and you have not signed this agreement face to face with one of Guards Real Estate’s representatives & have not met face to face in the signing of these terms of business in line with the (Information , Cancellation and Additional Charges) Regulations 2013 (“the Cancellation Regulations”) right to cancel as per consumer contracts.)

Private Sale:

When Guards Real Estate has received instruction to sell a/this property, on a sole agency service or a multi-agency service it is to be noted that any private offers are to be negotiated through Guards Real Estate at a fee of no less than 1% + VAT (1.20%inc VAT) of the completed sale price. through Guards Real Estate at a fee of no less than 1% + VAT (1.20%inc VAT) of the completed sale price.

Introducers:

For the avoidance of doubt Guards Real Estate will have the right to sub- instruct other agencies throughout any time of the marketing of your property, it is to be noted that we will only do so, when considering your best interests. This will not be at any additional costs & all viewings will be coordinated by Guards Real Estate.

Third Parties:

It is to be noted that Guards Real Estate work alongside with third party companies whilst working with a purchaser and we may offer additional services to purchases being financial services and mortgages to prospective purchases & guests who we will work in conjunction with, this will apply when a purchaser may have a property to sell or whilst taking an offer forward, some of these companies may offer Guards Real Estate agency services hoping to earn commission.

Guards Real Estate agree that they will forward all information within in a vast time, frame of receiving an offer to ensure that all prospective purchasers are not in any way discriminated between purchasers because one or more have agreed to take any other services from Guards Real Estate.

Guards Real Estate may refer its clients to third party services in doing so we may receive a fee for a referral from the third-party company whilst conducting to take services, some which are with surveyors, solicitors, mortgage brokers, EPC providers. It is to be noted that Guards Real Estate does not have any business association related with these companies and these companies are separate entities to Guards Real Estate this will merely be classed as a referral & Guards Real Estate do not hold any reasonability for third party company referrals or conducted work carried out with third party companies.

9. Other Services:

A purchaser may instruct us about related services. Guards Real Estate will receive a fee on the occasion of an agreement to do so which it will be retained. Guards Real Estate offers numerous services such as:

• The Management of this or another property.
• The sale or rental of this or another property.
• Third party referrals for (but not limited to) mortgages, EPC providers, solicitors, contractors.

Copyright:

Guards Real Estate owns & retains copyright whilst working with you and there being a connection of this work, all work which is produced is to be owned by Guards Real Estate.

Guards Real Estate has the right to advertise/publish, sell or lease these items. Some of the following which are included are documents, photos, drawings, reports & maps. If the owner provides copies of these items to third parties or uses them for their own leisure, then a charge of £250 will be payable by the owner for each item.

The fee is payable when the owner allows the items to be used by anyone except Guards Real Estate therefore if we have provided permission or declined permission, the fee is applicable in any event that this arrangement is not honoured by reasonable action not taken to stop it.

Multiple agency

While Guards Real Estate Ltd is instructed along with other agents, you will be liable to pay remuneration to us, in addition to any other costs or charges agreed, if at any time unconditional contracts for the sale for the property are exchanged with a purchaser introduced by us; or with a purchaser to whose attention, we brought the availability of the property.

A multiple agency instruction can be terminated at any time by either party giving four weeks’ notice in writing.

Energy Performance Certificate (EPC)

It is a legal requirement to have commissioned an EPC before marketing can commence on your property. We can arrange this at the cost of £115.50+vat.

Fees payable:

Below Services are applicable as confirmed on page 1 (please note email confirmation of page one agreement will also be taken into consideration when terms have been provided & a confirmation of service is acknowledged via email confirmation) Guards Real Estate Ltd fees are calculated as a percentage (%) of the sale price achieved + VAT at the prevailing rate. As our fees are based on a percentage of the achieve sale price, should this be higher or lower than the asking prices our fees will be correspondingly higher or lower. Unless otherwise agreed,

For all sole agency instructions this percentage is at a rate of 2.5% + VAT.

The sale price will be deemed to include and any extra prices for fixtures, fittings, goods, chattels, carpets, curtains and other such related items.

For all multiple agency instructions, the percentage is a rate of 3% + VAT.

Responsibility of fees

The responsibility for the payment of fees remains with the parties named on this document. Guards Real Estate Ltd will be entitled to a commission fee if you terminate this contract and go on to sell the property to a purchaser that Guards Real Estate Limited has introduced within 6 months of the date of our instruction ended. However, we reserve the rights to any commission fee if a purchaser first introduced by us goes on to buy a property through another estate agent in circumstances where that purchaser was introduced by the other sestet agent is introduced, this time limit will not apply.

There may be a dual fee liability if:

• The seller has previously instructed another agent to sell the same property on a sole agency, joint sole agency or a sole selling right basis; or
• The seller instructs another agent during or after the period of our sole agency or joint sole agency.

Time and payment of fees

All our fees become due and payable upon exchange of con- tracts. However, and at our discretion fees may be paid out of the completion monies. By signing this document, you are hereby authorising your lawyers to pay our fees out of the sales proceeds.

Interest

We reserve the right to charge interest from the date of exchange of contracts on any amounts still outstanding 28 days after our fees are first demanded. The prescribed rate of interest shall be 3% above the Bank of England base rate as at the date they are first demanded and payable from that date.

Connected persons

As required by Section 21 of the Estate Agents Act 1979, unless specifically stated otherwise, we are not aware of any personal interest existing between ourselves or anyone in our employment or any connected person(s) and yourself. If you are or become aware of such an interest you should notify us immediately.

Anti-money Laundering Regulations

Guards Real Estate Ltd is subject to the Money Laundering Regulations 2007. As a result, we will need to ask you for suitable identification and be unable to proceed with any work on your behalf we are unable obtain this from you.

Date protection and privacy policy

Guards Real Estate Ltd complies with all data protection and privacy laws. We undertake to comply with the Act in all our dealings with your personal data. We will keep your personal information secure.

Disclosure

It is a requirement of this agreement that should an offer be agreed privately, via another estate agent or solicitor, the seller must disclose to us the identity of the purchaser prior to exchange of contracts.

Jurisdiction

The High Court and the County Court of England and Wales shall have jurisdiction to hear and determine any action or proceedings in respect of this agreement.

Entire agreement and variations

This contract constitutes the entire agreement between us and the seller and supersedes all prior agreements, understandings, representations or communication between the parties. No amendment or variation to this contract will have any contractual effect unless approved in writing by a Nathan Di Carlo Harris of Guards Real Estate Ltd.

Guards Real Estate does not charge credit card admin fees.